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  • Writer's pictureTeam Toolbot

How to Create a Professional Email Footer


In a competitive market, first impressions matter, and your email communication is often the first touchpoint with potential clients. What if we told you there's a simple yet powerful way to leave a lasting impression and boost your brand presence? Enter the Email Footer feature in Toolbot – your secret weapon for crafting professional, branded correspondence that sets you apart from the competition. Let's dive into the details and explore how you can take your trade business to the next level.

Creating a Signature Touch

Imagine every email you send becoming an opportunity to showcase your professionalism and brand identity. With Toolbot's customisable Email Footer, you can do just that. The process is as straightforward as it is impactful – create an email footer template that effortlessly appends to all your correspondence with clients you send using Toolbot.

Branding Matters

Your business is unique, and your correspondence should reflect that. Use the Email Footer to incorporate your business logo and colours, ensuring a cohesive brand experience. Don't miss the chance to include your accreditations and create trust with your clients.

How to Create Your Email Footer

To customise your Email Footer, navigate to the Settings tab on the main menu of the Toolbot screen. Click on the Email Footer tab and use the formatting tools to create your signature.

Elements of a Powerful Footer

Now, let's talk about what to include in your email footer. Beyond the basics like your full name, business name, and address, consider adding your mobile number for easy accessibility. Showcase your professionalism by incorporating your business logo and linking to your website and social media channels.

Going the Extra Mile

Want to stand out even more? Include your company registration and VAT number, and details of any governing bodies you're affiliated with, such as NAPIT or The Gas Safety Register. This builds trust and positions you as a reliable and certified tradesperson.


In the competitive world of tradespeople, every little detail counts. Elevate your brand, leave a lasting impression, and make your emails work for you with Toolbot's Email Footer feature. Click on Settings, head to the Email Footer tab, and let your correspondence become an additional tool to your branding.

Watch the tutorial for setting up your Toolbot account here 👇 


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